Australian Agritech Association
1. How is personal information collected?
We generally collect personal information from you directly through the AusAgritech website, membership applications, job applications, event and competition registrations and surveys. , We may collect and update your personal information over the phone, by email, over the internet or social media, or in person.
We may also collect personal information about you from other sources including third parties, such as employers with a corporate membership, any marketing service providers, fundraising providers etc] and from publicly available sources such as newspapers, electronic media, social media, records of proceedings and public registers.
2. Website data
3. What personal information does AusAgritech collect and hold?
The type of personal information that we collect will depend on the nature of your interaction with us, but will typically include your name, title, business address and other employment details, other contact details and other information that we
consider is necessary (such as information about your opinions, policies, statements and writings) to perform our legitimate functions and activities.
We do not generally collect health information or any other sensitive information from our members.
4. Why does AusAgritech collect, use and disclose personal information?
The purposes for which AusAgritech collects, use and discloses personal information about you will depend on the nature of your interaction with us, but may include:
- Performing our role as an industry body, including the provision of membership services, and compilation of member statistics;
- Managing a mailing list for the distribution of AusAgritech news, information, functions, initiatives and activities;
- Providing AusAgritech services and events and fulfilling administrative functions associated with these services and events;
- Acquiring goods or services from you;
- Managing, planning, advertising and administering competitions, surveys, events and promotions;
- Maintaining a directory of members and capabilities;
- Market research and to innovate our membership program and services
- Supporting Councils, Special Interest Groups, related AusAgritech groups and partnerships;
- Supporting business-to-business networking;
- Responding to enquiries, requests for information and complaints; and
- Our recruitment process, including considering job applications. We may use your personal information:
● for the purposes for which we collected it (and related purposes which would be reasonably expected by you);
- for other purposes to which you have consented; and
- as otherwise authorised or required by law.
We may contact you regarding any of the above, including via electronic messaging such as SMS and email, by mail, by phone or in any other lawful manner
We store personal information in paper-based files or other electronic record keeping methods in databases (including contracted third-party storage providers based in Australia and overseas). Personal information may be collected in paper-based documents and converted to electronic form for use or storage (with the original paper-based documents either archived or securely destroyed).
We maintain physical security over paper and electronic data stores, such as through locks and security systems at our premises. We also maintain computer and network security, for example, we use firewalls and other security systems such as user identifiers and passwords to control access to our computer systems.
Our websites do not necessarily use encryption or other technologies to ensure the secure transmission of information via the internet. Users of our websites are encouraged to exercise care in sending personal information via the internet.
We take steps to destroy or permanently de-identify your information when it is no longer needed for the purpose for which we collected it (or any other purpose for which we are required or permitted by law to use or hold it).
In order to provide AusAgritech services, we may disclose certain personal information to AusAgritech Members and Groups, and to external service providers, including event managers, sponsors, IT suppliers, marketing service providers and researchers for the purposes of the provision of services to members and to Aus Agritech..
The AusAgritech website is hosted in Australia, and all data on the AusAgritech membership database (including personal information) is held by a hosting service in Australia.
We do not generally share information about you with other organisations, government agencies, or other persons without your permission, unless it is necessary for the operation of AusAgritech, to provide you with a service that you have requested, or is required by law. However in some circumstances we may share information about you with other organisations for other purposes permitted by law.
Where your personal information is disclosed, we will (where practical) seek to ensure that the information is treated as confidential and is held, used or disclosed consistently with applicable privacy laws and codes.
6. Access and correction
You may seek access to personal information that we hold about you on reasonable notice by contacting us (see “Contact Details” below). We will let you know if we propose to charge you for giving access to your personal information. You may ask us to correct any errors in the information we have about you.
You may opt out of any further direct marketing contact from us.
To update your details, or to unsubscribe from any AusAgritech communications, you can contact the AusAgritech team (see “Contact Details” below).
To protect your privacy and the privacy of others, we may require evidence of your identity before we can give you access to information about you or change it. We may deny your access where exempted by law, e.g. if your request is frivolous or vexatious.
7. Complaints about privacy
If you believe AusAgritech has breached its obligations under the Privacy Act, you may complain to the AusAgritech CEO by telephone, mail or email (see “Contact details” below).
We will endeavour to acknowledge receipt of your complaint within 7 business days and will attend to your complaint and endeavour to resolve it most cases within 30 business days. If the matter is more complex it may take longer, we will let you know if this is the case.
If you are not satisfied with the outcome, you are entitled to complain to the Office of the Australian Information Commissioner on 1300 363 992 or by completing the form at oaic.gov.au.
We are unable to assist you with a privacy complaint involving another AusAgritech member. If you have a privacy complaint about another member, you should take up your complaint directly with the member concerned.
8. Contact details
Australian Agritech Association
For information on privacy and the Privacy Act (including the Australian Privacy Principles), refer to the Office of the Australian Information Commissioner’s website: http://www.oaic.gov.au